Become one of the stars behind The SHOW and become part of the world’s most powerful entertainment brands. Our Company has one exciting mission: To entertain the human race.
PRIMARY PURPOSE:
The Sales Coordinator will provide high-level administrative support by conducting research, preparing statistical reports, collecting and processing sensitive data (financials, credit card and commissions payments), resolving guest issues, and performing clerical support for three to four sales executives.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
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Prepare and edit internal/external correspondence, communications, presentations and other documents; maintain databases and spreadsheets for three to four sales professionals- Process reservations, confirmations, cancellations, special handling alerts, and amenities as needed; process and confirm room, upgrade, show ticket, restaurant, and nightclub inquiries for various external partners and guests
- Maintain and support calendars for multiple leaders that are rapidly changing, ensuring that leadership and supporting team members have all relevant materials and information for each meeting, and appropriate time is built in for preparation and travel
- File, retrieve documents, gather reference materials, conduct research, and collect data to prepare reports and documents as necessary
- Receive incoming calls and assist where appropriate, evaluate the nature of calls and forward to appropriate departments
- Complete departmental ordering and oversee inventory of office supplies and special purchases; assist with new hire access to include phone/computer equipment along with Logon Service Requests (LSRs) for employees and the leadership team
- Complete other projects, such as completing RFPs for corporate negotiated accounts, as assigned
- Perform other job-related duties as requested
KNOWLEDGE, SKILLS, AND ABILITIES:
- Strong organizational skills and ability to function under time constraints
- Must have excellent interpersonal skills to deal effectively with all business contacts
- Must have ability to plan, organize, and execute multiple projects within established timelines
- Must be able to present information in clear, concise terms
- Detail oriented and demonstrated problem solving skills
- Excellent customer services skills
- Professional appearance and demeanor
- Ability to communicate effectively in English, in both written and oral forms
- Proficiency in the following systems and programs: Excel, Word, Power Point, and Outlook
- Collaboration and problem solving skills
MINIMUM REQUIREMENTS:
- High school diploma or equivalent
- One (1) year of related experience
PREFERRED:
- Bachelor's degree in a related field
- Two (2) years of work experience in a hotel/resort or an Administrative role
- Experience working in a similar resort setting
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