JOB TITLE: Accounts Receivable Associate
DEPARTMENT: Finance Department
REPORTS TO: Accounting Manager
REVISION DATE: 6/30/2022
SUMMARY: Provides support to the finance department and performs accounts receivable functions.
DUTIES AND RESPONSIBILITIES:
- Prepares daily bank deposits, reviews for accuracy.
- Applies payments to outstanding invoices in a timely manner.
- Monitors and maintains accounts receivable aging.
- Assists with accounts receivable process through correspondence and collection calls as directed.
- Prepares customer invoices; reconciles customer accounts.
- Retrieves credit reports and assists with review of customer credit issues.
- Maintains accounts receivable files.
- Assists with related special projects as needed.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- One-year certificate from college or technical school, six months to one-year related experience, or equivalent combination of education and experience.
- 10-key by touch.
- Demonstrated ability to calculate figures and amounts.
- Proficient on Microsoft Office (Excel, Word, Outlook).
- Acute attention to detail.
- Strong organizational skills.
- Commitment to excellence and high standards.
- Excellent written and verbal communication skills.
- Ability to understand and follow written and verbal instructions
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
COMPETENCIES:
- Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Teamwork-Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity-Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally required to stand
- Occasionally required to walk
- Continually required to sit
- Continually required to talk or hear
- While performing the duties of this job, the noise level in the work environment is usually quite.
- The employee must occasionally lift and /or move more than 20 pounds / frequently lift and/or move up to 5 pounds / continually lift and/or move up to 1 pounds
- Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus
- Additional remarks regarding work environment: employee must be able performed under pressure in a fast-paced environment.
What You’ll Love About Magaya
Great Company Culture: Our team is comprised of people who are talented at what they do and have a passion to help our clients.
Work that Stays at Work: Genuine work/life balance served at Magaya! Remote working opportunity available.
Rest and Relaxation: Flexible Vacation and up to 40 hours of sick leave depending on worked in State.
Health Benefits: Full comprehensive benefits program with medical, dental, vision, supplemental offered to all new employees and dependents. Short-term disability, long-term disability, and company paid life insurance.
Prepare for the Future: Competitive 401k plan with a company match.
Learning and Development: From our very own Magaya Software to coding, internal subject matter experts run classes designed to get you up to speed.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
